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Volunteer Nonprofit Groups

Nonprofit Group Opportunities

37th Annual NC Seafood Festival

October 6 - 8, 2023

Deadline July 15th

Over the past 37 years, The NC Seafood Festival (NCSF) has had the privilege to partner with Carteret County nonprofit groups who have volunteered their time to work certain aspects of the Festival in exchange for the organization sharing part of the Festival’s net profits for these aspects in the form of a commission. The Board of Directors recognizes the importance of our volunteer groups and understands that it would be impossible to produce the largest event in Eastern North Carolina without the assistance of our valued partners.

Unfortunately, the number of nonprofit groups requesting to partner with the Festival is greater than our available positions. Because of this, the Festival has enacted a lottery system for all groups that have formally requested to volunteer. The lottery will choose groups to work the soda, product (apparel sales), and ride ticket booths. A commission of the net combined profits from all three areas will be divided equally between the groups chosen.

In addition, there is a lottery for the beer booths. Because there are specific age and training requirements, the commission for the beer booths is divided equally between the groups chosen to work them.

Each group chosen from the lottery will be asked to sign a document which states that a copy of the Festival’s Rules & Regulations and Code of Ethics have been reviewed and that their group will abide by the regulations set forth by the Festival.

If your nonprofit group is interested in being included in the lottery, please complete either this form or the online form and submit it not later than July 15th. The lottery will be conducted immediately after this date.

Please review the below information outlining each volunteer category and indicate which category you would like to be considered for in the lottery. If you want to be considered for more than one category, please list your preference beginning with your top choice. In an effort to accommodate as many requests as possible, only one category will be awarded per group.

As always, please do not hesitate to call us at (252) 726-6273 or email to fun@ncseafoodfestival.org if you have any questions.

Pepsi Soda Booths

Category #1 – Pepsi Soda Booths (4 groups needed)

Hours of Operation

Friday:12:00 pm – 11:00 pm

Saturday:10:00 am – 11:00 pm

Sunday:11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and break-down times.

Requirements for working the Pepsi Soda Booths:

  1. Organization must be able to supply a minimum of 2 people throughout the hours listed above. Someone at least 18 years of age must always be in the Pepsi Booths along with the other volunteers. Volunteers cannot work together if related unless approved by the NCSF Executive Board.
  2. Organization is responsible for recruiting and scheduling the number of personnel needed per area and ensuring that all volunteers are at their post by the designated times.
  3. Volunteers will be responsible for selling soft drinks and water. A mandatory training session will be scheduled for your group that will cover the safe money handling procedures and other procedures for the Pepsi Booths enacted by the Festival.
  4. One person should be assigned to use an iPad for credit card sales at each booth. Volunteers will be trained to handle this and an NCSF Board or committee member will be available in the event of a problem.
  5. Volunteers may be asked to sell ice from the adjacent ice bins.
  6. Volunteers will be responsible for maintaining proper inventory and notifying a Festival Board or committee member if assistance is needed.
  7. Volunteers must be able to work in a non-air-conditioned environment and stand for long periods of time.
  8. Organization agrees that no portion of this operation may be closed unless authorized by the designated Board member(s) overseeing soda and water sales and/or the NCSF Executive Director. In the event of a weather or security concern, an NCSF Board member will coordinate the closure and evacuation of your volunteers.
  9. All volunteers will be required to sign a NC Seafood Festival Waiver of Release and Liability form. It is the responsibility of the organization’s supervisor to ensure that all necessary waiver forms are in order and returned to the NCSF office no later than one (1) week prior to the Festival.

Rides Ticket Booths

Category #2 -Ride Ticket Booths (3 groups needed)

Hours of Operation

Friday: 3:00 pm – 11:00 pm

Saturday: 10:00 am – 11:00 pm

Sunday: 11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and break-down times.

Requirements for working the Ride Ticket Booths:

  1. Organization must be able to supply a minimum of 4 people throughout the hours listed above. All volunteers must be a minimum of 18 years of age. Volunteers cannot work together if related unless approved by the NCSF Executive Board.
  2. Organization is responsible for recruiting and scheduling the number of personnel needed per area and ensuring that all volunteers are at their post by the designated times.
  3. Volunteers will be responsible for selling ride tickets and validating online ticket sales. A mandatory training session will be scheduled for your group that will cover the safe money handling procedures and other procedures for the Rides Ticket Booths enacted by the Festival.
  4. Volunteers will be asked to work under fast-paced conditions in a loud environment.
  5. Organization will need to assist in the verification of ticket sales at the end of each day.
  6. One person should be assigned to use an iPad for validating online ticket sales and credit card sales at each booth. Volunteers will be trained to handle this and an NCSF Board or committee member will be available in the event of a problem.
  7. Organization agrees that no portion of this operation may be closed unless authorized by the designated Board member(s) overseeing ride ticket sales and/or the NCSF Executive Director. In the event of a weather or security concern, an NCSF Board member will coordinate the closure and evacuation of your volunteers.
  8. All volunteers will be required to sign a NC Seafood Festival Waiver of Release and Liability form. It is the responsibility of the organization’s supervisor to ensure that all necessary waiver forms are in order and returned to the NCSF office no later than one (1) week prior to the Festival.

Product Booth

Category #3 – Product Booth (3 groups needed)

Hours of Operation

Friday: 11:00 am – 11:00 pm

Saturday:10:00 am – 11:00 pm

Sunday:11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and break-down times.

Requirements for working the Product Booth:

  1. Must be able to supply a minimum of 8 people throughout the times listed above. The volunteer organization should plan for 3 people working as cashiers, and 5 people working with buyers and restocking inventory. All volunteers must be a minimum of 18 years of age.
  2. Organization is responsible for recruiting and scheduling the number of personnel needed per area and ensuring that all volunteers are at their post by the designated times.
  3. Volunteers will be responsible for product sales and will be expected to help with stocking and display of merchandise, set-up, and clean-up during each shift. A mandatory training session will be scheduled for your group that will cover the safe money handling procedures and other procedures for the Product Booth enacted by the Festival.
  4. Volunteers working the cash registers will be trained on how to use NCSF’s Point-of -Sale system which tracks sales and inventory.
  5. Volunteers will be expected to sell Festival t-shirts, posters, and other novelties.
  6. Volunteers must be able to work under fast-paced conditions in a loud environment and
  7. Organization agrees that no portion of this operation may be closed unless authorized by the designated Board member(s) overseeing product sales and/or the NCSF Executive Director. In the event of a weather or security concern, an NCSF Board member will coordinate the closure and evacuation of your volunteers.
  8. All volunteers will be required to sign a NC Seafood Festival Waiver of Release and Liability form. It is the responsibility of the organization’s supervisor to ensure that all necessary waiver forms are in order and returned to the NCSF office no later one (1) week prior to the Festival.

BEER BOOTHS

Category #4 – Beer Booths (3-4 groups needed)

Hours of Operation

Friday: 11:00 am – 11:00 pm

Saturday:10:00 am – 11:00 pm

Sunday:11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and break-down times.

Requirements for working the Beer Booths:

  1. Organization must be able to supply a minimum of 10 people throughout the hours listed above. All volunteers must be a minimum of 21 years of age. Volunteers cannot work together if related unless approved by the NCSF Executive Board.
  2. All volunteers must be RASP or TIPS trained prior to the Festival. A copy of the certificate showing completion of training must be sent to NCSF by September 15, 2023. RASP training is available at https://abc.nc.gov/Education/RASP. TIPS’ training is available at https://www.gettips.com/about/certified.html. Volunteers will not be allowed to work if they cannot produce their certification.
  3. Volunteers will be responsible for checking ID’s and arm band patrons for alcohol sales as well as selling and serving beer, soft drinks, and water.A mandatory training session will be scheduled for your group that will cover the safe money handling procedures and other procedures for the Beer Booths enacted by the Festival. Inventory will be checked against all sales.
  4. Volunteers will be trained to use an iPad for credit card sales at the booth. A NCSF Board or committee member will be available in the event of a problem.
  5. Organization must secure a minimum of $1M in comprehensive general liability insurance effective October 6 – 8, 2023 naming The NC Seafood Festival, Inc. as an additional insured. Organization must provide a copy of the Certificate of Insurance (COI) to The NC Seafood Festival for its files by September 1, 2023.
  6. Volunteers will be asked to work under fast-paced conditions in a loud environment with alcohol.
  7. Volunteers may be asked to help handle situations that may require attention by NCSF Board members and/or police.
  8. Organization is responsible for recruiting and scheduling the number of personnel needed per area and ensuring that all volunteers are at their post by the designated times.
  9. Organization agrees that no portion of this operation may be closed unless authorized by the designated Board member(s) overseeing alcohol sales and/or the NCSF Executive Director. In the event of a weather or security concern, an NCSF Board member will coordinate the closure and evacuation of your volunteers.
  10. The NC Seafood Festival will secure all ABC Permits, but the supervisor of the specified area will be in charge of overseeing that all ALE regulations are being followed.
  11. Volunteers must be able to lift up to 20 pounds and stand for long periods of time.
  12. Volunteers must be comfortable with working from both a beer trailer and a beer tent.
  13. Supervisor(s) will work with the Festival’s designated Board member(s) that will provide guidelines for beer inventory and accounting practices.
  14. Organization will be responsible for always keeping the service area clean.
  15. All volunteers are required to sign a NC Seafood Festival Waiver of Release and Liability form. It is the responsibility of the organization’s supervisor to ensure that all necessary certificates and waiver forms are in order and returned to the NCSF office no later one (1) week prior to the Festival.

Volunteer Nonprofit Group Application

As the July 15th deadline approaches to sign up for a fundraising spot, we are reaching out you as a supporter of the NC Seafood Festival to see if you would be interested in volunteering for 2023. We would love to have you on our team this year!

We have fundraising options for Non-Profit Groups Festival Weekend managing beverage, merchandise, and ticket booths.

If you would like to volunteer this year, please register your interest and availability with the form below.


Private Information for use of NC Seafood Festival only and is not shared with any other party.

Please list below your category number and name from the outline above for the area(s) that your organization would like to be considered for – highest being Preference 1 and lowest being Preference 3.

We suggest that you arrange for two additional volunteers so that breaks may be given throughout the day and evening and to have backup volunteers available if someone may not be able to participate due to an emergency or illness. Organizations that do not supply the requested number of volunteers may not be eligible to receive the full commission amount. All booth spaces are subject to availability as produced by the Festival.

Each volunteer will receive one (1) NCSF volunteer t-shirt. It is the responsibility of the organization’s supervisor to gather shirt sizes and provide them to NCSF’s Volunteer Committee Chair or NCSF’s office by September 1, 2023.

Volunteer Preference

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