Volunteer Non-Profit Groups
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Volunteer Non-Profit Groups

36th Annual NC Seafood Festival

September 30 - October 2, 2022

Non-Profit Group Opportunities

Over the past 35 years, The NC Seafood Festival has had the privilege to partner with Carteret County non-profit groups who have volunteered their time to work certain aspects of the Festival in exchange for the organization sharing part of the Festival’s profits in the form of a commission. The Board of Directors recognizes the importance of our volunteer groups and understands that it would be impossible to produce the largest event in Eastern North Carolina without the assistance of our valued partners.

Unfortunately, the number of non-profit groups requesting to partner with the Festival is greater than our available positions. Because of this, the Festival has had to enact a lottery system for all groups that have formally requested to volunteer. The lottery will choose groups to work the soda, product, and rides ticket booths. A 20% commission of the net combined profits from all three areas will be divided equally between the groups chosen. Each group chosen from the lottery will be asked to sign a document which states that a copy of the Festival’s Rules & Regulations and a Code of Ethics has been reviewed and that their group will abide by the regulations set forth by the Festival.

If your non-profit group is interested in being included in the lottery, we ask that you complete this form and submit it no later than August 19th. We will conduct the lottery immediately after this date.

Please review the below information outlining each volunteer category and indicate which category you would like to be considered for in the lottery. If you want to be considered for more than one category, please list your preference beginning with your top choice. In an effort to accommodate as many requests as possible, only one position can be awarded per group.

As always, please do not hesitate to call us if you have any questions. The Seafood Festival Loves Our Volunteers!

Volunteer Non-Profit Group Application

Private Information for use of NC Seafood Festival only and is not shared with any other party.

Please list below your category number and name from the outline above for the area(s) that you would like to be considered for – highest being Preference 1 and lowest being Preference 3. You may apply for only one are all three categories.

We suggest that you arrange for two additional people so that breaks may be given throughout the day and evening and to have backup volunteers available in the event that someone may not be able to participate due to emergency or illness. Organizations that do not supply the requested number of volunteers may not be eligible to receive the full commission amount. All booth spaces are subject to availability as produced by the festival.

Each chosen group will be sent waivers for all working members to sign and return to the Festival office prior to the Event. In addition, each working member will receive one volunteer shirt. It will be up to the chairperson of your committee to gather shirt sizes by August 1st.

Volunteer Preference

Upload a copy of your non-profit status with the State of North Carolina
 
I agree to the terms and conditions
 

Category #1 – Soda Booths

(4 groups needed)

Hours of Operation
Friday: 12:00 pm – 11:00 pm
Saturday: 10:00 am – 11:00 pm
Sunday: 11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and take-down times.

Requirements for working one Soda Booth:

  • Organization must be able to man your booth with a minimum of 2 people throughout the entire Festival hours. All volunteers must be a minimum of 18 years of age. Volunteers cannot work together if related unless approved by the NCSF Executive Board.
  • Volunteers will be responsible for selling soft drinks and water and making correct change. A mandatory training session will be scheduled for your group that will cover the safe money handling procedures which will be enacted by the Festival in 2022.
  • Volunteers may be asked to sell ice from the adjacent ice bins.
  • Volunteers will be responsible for maintaining proper inventory and notifying Festival Board members if assistance is needed.
  • Volunteers must be able to work in a non-air-conditioned environment and must be able to stand for long periods of time.

Category #2 -Rides Ticket Booths

(3 groups needed)

Hours of Operation
Friday: 2:00 pm – 11:00 pm
Saturday: 10:00 am – 11:00 pm
Sunday: 11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and take-down times.

Requirements for working the Ticket Booths:

  • Organization must be able to supply a minimum of 4 people throughout the hours listed above. All volunteers must be a minimum of 18 years of age. Volunteers cannot work together if related unless approved by the NCSF Executive Board.
  • Volunteers will be responsible for selling ride tickets and making correct change. A mandatory training session will be scheduled for your group that will cover the safe money handling procedures which will be enacted by the Festival.
  • Volunteers will be asked to work under fast paced conditions in a loud environment.
  • Organization will need to assist in the verification of ticket sales at the end of each day.

One person will be assigned to use the iPad to validate online ticket sales at the booth. This person will be trained to handle this with a NCSF committee member available in the event of a problem.

Category #3 – Product Booths

(3 groups needed)

Hours of Operation
Friday: 11:00 am – 11:00 pm
Saturday: 10:00 am – 11:00 pm
Sunday: 11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and take-down times.

Requirements for working the Product Booth:

  • Must be able to supply a minimum of 8 people for a period of up to 5 hours each day. The volunteer organization should plan for 3 people working as cashiers, and 5 people working with buyers and restocking inventory. All volunteers must be a minimum of 18 years of age.
  • Volunteers working the cash registers will be trained on our Point-of-Sale system prior to the Festival. At that time, volunteers will be instructed on the safe money handling procedures which will be enacted by the Festival.
  • Volunteers will be expected to sell to the public Festival t-shirts, hats, commemorative posters and other novelties. Volunteers will report to the cashier the items purchased and hand cash payments to the cashier who will place the order.
  • Volunteers will be expected to help with stocking and display of merchandise, set-up and clean-up during each shift.
  • Volunteers must be capable of standing for long periods and handle the fast pace of the product tent. At least one person should be designated to continually stock the booth with apparel. That person should be able to lift up to 40 pounds and capable of standing for long periods.
  • A mandatory training meeting will be scheduled prior to the Festival. The Festival currently uses a point-of-sale software which will track the inventory of all sales and will be used during the Festival. It is mandatory that your volunteers attend the training.
Category #4 – Beer Booths

(3-4 groups needed)

Hours of Operation:
Friday: 12:00 pm – 11:00 pm
Saturday:10:00 am- 11:00 pm
Sunday: 11:00 am – 5:00 pm

Requirements for working the Beer Garden:
  1. Organization must be able to supply a minimum of 10 people throughout the hours listed above.
  2. All volunteers must be RASP or TIPS trained prior to the Festival. A copy of the certificate showing completion of training must accompany the return of this document. RASP training is available at https://abc.nc.gov/Education/RASP. TIPS’ training is available at https://www.gettips.com/about/certified.html.
  3. Volunteers will be responsible for checking ID’s, and serving the beer, soft drinks, and water. Ticket sales will be handled by NCSF Board members.
  4. Volunteers will be asked to work under fast paced conditions in a loud environment with alcohol.
  5. Volunteers must be able to stand and walk for long periods of time and may be asked to help handle situations that may require attention by police and/or NCSF Board members.
Organization’s Responsibilities:
  • Organization is responsible for recruiting and scheduling the number of personnel needed per area and ensuring that all volunteers are at their post by the designated times.
  • Organization agrees that no portion of this operation may be closed unless authorized by the designated Board member overseeing alcohol sales. In the event of a weather or security concern, this member will coordinate the closure and evacuation of your volunteers.
  • The NC Seafood Festival will secure all ABC Permits, but the supervisor of the specified area will be in charge of overseeing that all ALE regulations are being followed.
  • Volunteers to check ID’s and arm band patrons purchasing beer/wine as listed above.
  • Ticket sellers must be capable of handling cash and working with Festival accounting procedures. Inventory will be checked and compared with sales.
  • Volunteers must be able to lift up to 20 pounds and stand for long periods of time.
  • Some beer servers must be comfortable with both working from a beer trailer or a beer tent.
  • Supervisor(s) will work with the Festival’s designated Board member that will provide guidelines for beer inventory and accounting practices.
  • Organization will be responsible for keeping the service area clean at all times.
  • All volunteers will be required to sign a NC Seafood Festival waiver form.
  • Separate tickets will be sold for the beer, soda and water, sales.
  • All volunteers will be required to complete a RASP or TIPS alcohol training. All volunteers must have their signed waivers and TIPS or RASP certifications turned into the Festival office not later than September 23, 2022. Volunteers will not be allowed to work if they cannot produce their certification. It will be the responsibility of the organization’s supervisor to ensure that all necessary certificates and waiver forms are in order.
  • All volunteers must be 21 years of age.
  • A mandatory training meeting will be scheduled prior to the Festival. All volunteers should be encouraged to attend.
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