Volunteer Nonprofit Groups

Category #1 – Pepsi Soda Booths (4 groups needed)

Hours of Operation

Friday:12:00 pm – 11:00 pm

Saturday:10:00 am – 11:00 pm

Sunday:11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and break-down times.

Requirements for working the Pepsi Soda Booths:

1. Organization must be able to supply a minimum of 2 people throughout the hours listed above. Someone at least 18 years of age must always be in the Pepsi Booths along with the other volunteers. Volunteers cannot work together if related unless approved by the NCSF Executive Board.
2. Organization is responsible for recruiting and scheduling the number of personnel needed per area and ensuring that all volunteers are at their post by the designated times.
3. Volunteers will be responsible for selling soft drinks and water. A mandatory training session will be scheduled for your group that will cover the safe money handling procedures and other procedures for the Pepsi Booths enacted by the Festival.
4. One person should be assigned to use an iPad for credit card sales at each booth. Volunteers will be trained to handle this and an NCSF Board or committee member will be available in the event of a problem.
5. Volunteers may be asked to sell ice from the adjacent ice bins.
6. Volunteers will be responsible for maintaining proper inventory and notifying a Festival Board or committee member if assistance is needed.
7. Volunteers must be able to work in a non-air-conditioned environment and stand for long periods of time.
8. Organization agrees that no portion of this operation may be closed unless authorized by the designated Board member(s) overseeing soda and water sales and/or the NCSF Executive Director. In the event of a weather or security concern, an NCSF Board member will coordinate the closure and evacuation of your volunteers.
9. All volunteers will be required to sign a NC Seafood Festival Waiver of Release and Liability form. It is the responsibility of the organization’s supervisor to ensure that all necessary waiver forms are in order and returned to the NCSF office no later than one (1) week prior to the Festival.

Category #2 -Ride Ticket Booths (3 groups needed)

Hours of Operation

Friday: 3:00 pm – 11:00 pm

Saturday: 10:00 am – 11:00 pm

Sunday: 11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and break-down times.

Requirements for working the Ride Ticket Booths:

1. Organization must be able to supply a minimum of 4 people throughout the hours listed above. All volunteers must be a minimum of 18 years of age. Volunteers cannot work together if related unless approved by the NCSF Executive Board.
2. Organization is responsible for recruiting and scheduling the number of personnel needed per area and ensuring that all volunteers are at their post by the designated times.
3. Volunteers will be responsible for selling ride tickets and validating online ticket sales. A mandatory training session will be scheduled for your group that will cover the safe money handling procedures and other procedures for the Rides Ticket Booths enacted by the Festival.
4. Volunteers will be asked to work under fast-paced conditions in a loud environment.
5. Organization will need to assist in the verification of ticket sales at the end of each day.
6. One person should be assigned to use an iPad for validating online ticket sales and credit card sales at each booth. Volunteers will be trained to handle this and an NCSF Board or committee member will be available in the event of a problem.
7. Organization agrees that no portion of this operation may be closed unless authorized by the designated Board member(s) overseeing ride ticket sales and/or the NCSF Executive Director. In the event of a weather or security concern, an NCSF Board member will coordinate the closure and evacuation of your volunteers.
8. All volunteers will be required to sign a NC Seafood Festival Waiver of Release and Liability form. It is the responsibility of the organization’s supervisor to ensure that all necessary waiver forms are in order and returned to the NCSF office no later than one (1) week prior to the Festival.

Category #3 – Product Booth (3 groups needed)

Hours of Operation

Friday: 11:00 am – 11:00 pm

Saturday:10:00 am – 11:00 pm

Sunday:11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and break-down times.

Requirements for working the Product Booth:

1. Must be able to supply a minimum of 8 people throughout the times listed above. The volunteer organization should plan for 3 people working as cashiers, and 5 people working with buyers and restocking inventory. All volunteers must be a minimum of 18 years of age.
2. Organization is responsible for recruiting and scheduling the number of personnel needed per area and ensuring that all volunteers are at their post by the designated times.
3. Volunteers will be responsible for product sales and will be expected to help with stocking and display of merchandise, set-up, and clean-up during each shift. A mandatory training session will be scheduled for your group that will cover the safe money handling procedures and other procedures for the Product Booth enacted by the Festival.
4. Volunteers working the cash registers will be trained on how to use NCSF’s Point-of -Sale system which tracks sales and inventory.
5. Volunteers will be expected to sell Festival t-shirts, posters, and other novelties.
6. Volunteers must be able to work under fast-paced conditions in a loud environment and
7. Organization agrees that no portion of this operation may be closed unless authorized by the designated Board member(s) overseeing product sales and/or the NCSF Executive Director. In the event of a weather or security concern, an NCSF Board member will coordinate the closure and evacuation of your volunteers.
8. All volunteers will be required to sign a NC Seafood Festival Waiver of Release and Liability form. It is the responsibility of the organization’s supervisor to ensure that all necessary waiver forms are in order and returned to the NCSF office no later one (1) week prior to the Festival.

Category #4 – Beer Booths (3-4 groups needed)

Hours of Operation

Friday: 11:00 am – 11:00 pm

Saturday:10:00 am – 11:00 pm

Sunday:11:00 am – 5:00 pm

Times are subject to change in accordance with set-up and break-down times.

Requirements for working the Beer Booths:

1. Organization must be able to supply a minimum of 10 people throughout the hours listed above. All volunteers must be a minimum of 21 years of age. Volunteers cannot work together if related unless approved by the NCSF Executive Board.
2. All volunteers must be RASP or TIPS trained prior to the Festival. A copy of the certificate showing completion of training must be sent to NCSF by September 15, 2025. RASP training is available at https://abc.nc.gov/Education/RASP. TIPS’ training is available at https://www.gettips.com/about/certified.html. Volunteers will not be allowed to work if they cannot produce their certification.
3. Volunteers will be responsible for checking ID’s and arm band patrons for alcohol sales as well as selling and serving beer, soft drinks, and water. A mandatory training session will be scheduled for your group that will cover the safe money handling procedures and other procedures for the Beer Booths enacted by the Festival. Inventory will be checked against all sales.
4. Volunteers will be trained to use an iPad for credit card sales at the booth. A NCSF Board or committee member will be available in the event of a problem.
5. Organization must secure a minimum of $1M in comprehensive general liability insurance effective October 3 – 5, 2025 naming The NC Seafood Festival, Inc. as an additional insured. Organization must provide a copy of the Certificate of Insurance (COI) to The NC Seafood Festival for its files by September 1, 2025.
6. Volunteers will be asked to work under fast-paced conditions in a loud environment with alcohol.
7. Volunteers may be asked to help handle situations that may require attention by NCSF Board members and/or police.
8. Organization is responsible for recruiting and scheduling the number of personnel needed per area and ensuring that all volunteers are at their post by the designated times.
9. Organization agrees that no portion of this operation may be closed unless authorized by the designated Board member(s) overseeing alcohol sales and/or the NCSF Executive Director. In the event of a weather or security concern, an NCSF Board member will coordinate the closure and evacuation of your volunteers.
10. The NC Seafood Festival will secure all ABC Permits, but the supervisor of the specified area will be in charge of overseeing that all ALE regulations are being followed.
11. Volunteers must be able to lift up to 20 pounds and stand for long periods of time.
12. Volunteers must be comfortable with working from both a beer trailer and a beer tent.
13. Supervisor(s) will work with the Festival’s designated Board member(s) that will provide guidelines for beer inventory and accounting practices.
14. Organization will be responsible for always keeping the service area clean.
15. All volunteers are required to sign a NC Seafood Festival Waiver of Release and Liability form. It is the responsibility of the organization’s supervisor to ensure that all necessary certificates and waiver forms are in order and returned to the NCSF office no later one (1) week prior to the Festival.